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Senior Personal Assistant to the CEO (f/m)



Location: Darmstadt

We are looking for a responsible Senior Personal Assistant (f/m) at our headquarters in Darmstadt to support the Chief Executive Officer (CEO). 

The successful candidate will provide high-quality administrative and personal assistance in a timely and professional manner.

As an extremely organized and accomplished professional, you will manage your daily schedule and perform well in a global environment where interpersonal skills and cultural sensitivity are a given. 

Your main duties include managing the CEO’s agenda and travel arrangements and taking full ownership of the CEO’s calendar. You should be proactive, meet deadlines and communicate effectively in English and in German. Absolute trustworthiness and discretion are essential. Our ideal candidate has previous experience as a Senior Assistant or Executive Assistant and is familiar with current office management technologies. 



  • Ensure administrative efficiency of the CEO Board Office
  • Actively manage the calendar of the CEO
  • Respond promptly to the CEO’s queries and support him in the daily business
  • Make complex travel arrangements and process travel expenses
  • Arrange and co-ordinate meetings and events or executive meetings
  • Manage emails, phone calls and approval processes
  • Contact for executives, employees, customers and partners
  • Welcome and interact with high-level guests and visitors
  • Facilitate internal communication (e.g., distribute information to board area)
  • Interface for administrative tasks with external and internal stakeholders



  • Proven work experience as a Senior Assistant or similar role
  • Fluent in English and German
  • Excellent organizational skills with the ability to think proactively and prioritize work
  • Loyalty, confidentiality and discretion
  • Solid experience with office management systems
  • Strong communication skills (via phone, email and in-person)
  • Attention to detail and accuracy
  • Team player
  • Experience in working in an international team or environment
  • Fun in working as an assistant 



  • Great team spirit
  • Extraordinary environment, good transport connection and great location to work in
  • Cafeteria, health, sports and work life balance offers
  • Fresh and inspiring topics
  • Competitive pay and benefits packages
  • Interesting tasks and global network



Please submit your detailed application by using our online procedure including a possible starting date and your salary expectations.

Your application should include a short motivation letter, a CV and your references.


Your contact:

Yvonne Exeler, Manager HR Recruiting & Onboarding DACH, Tel.: +49 (0) 681 210 - 3727, E-Mail: yvonne.exeler@softwareag.com



















Jobsegment: Office Manager, Administrative Assistant, Administrative, Bilingual

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